Configure Your HR and Payroll Systems
Purpose:
To ensure a smooth integration, you’ll need to set up your HR and Payroll systems to recognize the exact structure used in TradeSeal’s payroll export.
✅ What You'll Receive from TradeSeal
We’ll provide two key files:
Payroll Export File
This is the file your payroll system will import each pay period. It includes gross payroll data for all employees and job codes, formatted to your system’s requirements.
Configuration File
This file helps your team align system setups. It includes:
- Employee IDs and names, plus employee union affiliations (if any)
- All earning codes
- Deduction and fringe benefit codes
💡 Your payroll system must be configured to match these items in order to prevent payroll import errors. For example, if your earning code for prevailing wage cash in lieu is “PWF” in HCM TradeSeal, your payroll system will also need to use the earning code “PWF.”
✅ What to Do Next
- Review the configuration file closely with your payroll or HRIS administrator
- Update your payroll system to reflect:
- All earning codes listed
- All deduction and fringe benefit codes
- Job numbers if applicable (TradeSeal often eliminates the need to store job codes in your payroll system)
- Confirm that employee IDs and union affiliations in your system match those in TradeSeal
Why This Matters
If your payroll system doesn’t recognize a code (e.g., fringe or job), the file import may fail — or worse, succeed with incorrect data. Aligning configuration now prevents errors later.
Need Help?
If you’re unsure how to set up any of the codes or need help interpreting the configuration file, our support team is ready to assist. Send us your questions and we’ll walk through it with you.