What You Will Need
To import employer-paid fringe benefits (also called fringe credits), you'll need three types of data:
- Core fields from your HRIS (employee ID, name, position, base rate, etc.)
- Fringe contribution history from your payroll system or benefits administration platform (if your benefits are calculated using "in arrears" methods such as divide by 2080)
- Realtime benefit election data from your benefits admin tool or third-party administrator (TPA) (if your benefits are calculated using "realtime" methods such as "3% contribution.")
Why This Matters
These fringe credit values help offset the prevailing wage fringe obligation and ensure compliance with federal and state rules. Properly importing them can reduce or eliminate unnecessary cash payouts, save money, and automate your compliance reporting.
Preparing Your Data
The Advanced Employee Import Template allows you to import employer-paid fringe credits alongside your employee roster. This includes fields for up to nine fringe benefits per employee, each defined by four values:
- Fringe Name (e.g., 401k, Medical/Dental/Vis, PTO)
- Fringe Amount (e.g., $2.94 or $3,321.21)
- Fringe Period (e.g.,
hourly,year) - Fringe Formula (e.g.,
hours worked,divide by 40 per week worked)
Each of these must be populated correctly to ensure fringe credits are calculated and credited appropriately during rate validation and certified payroll generation.
Where to Get the Data
To populate these fields, you’ll likely need to combine data from:
- Your HRIS system (for core employee data)
- Your payroll or benefits platform (for contribution history)
- Your benefits admin tool or TPA (for elections and plan-specific logic)
If you use a single system for payroll and benefits, that’s ideal—but if not, you can still manually consolidate data into the import template.
Tip for Long-Term Success
The goal is to gather this data into your HRIS so future workflows are fast, reliable, and automated. However, if you're not yet able to consolidate everything in your HRIS, it's perfectly fine to pull the data from multiple sources—such as your payroll system, benefits admin tool, or TPA—and combine it in the Advanced Employee Import Template for now.
Once your HRIS has the full picture, your import process can become a single, repeatable export → upload → done.